Planning a Corporate Travel Incentive

Planning a Corporate Travel Incentive

Big group of happy friends standing hugging and looking at mountains travel incentive


International Corporate incentive travel programs are a tremendous way to motivate and reward employees for their dedication and for achieving KPIs. Travel incentives offer all-expenses-paid trips and experiences in exchange for extraordinary performance, and are designed to raise morale, loyalty, and productivity within a company. They can be awarded to individuals for service or incentivise your employees as a group.

However, planning a successful travel incentive program can be a daunting process, but with the help of a professional corporate travel agent like Pulse Travel, it can be a seamless and enjoyable experience for all involved.

How to plan an International Corporate Travel Incentive Program

One of the first steps to planning a travel incentive program is to set clear and attainable goals. The program should be designed to align with the company’s overall goals and objectives and should be tailored to the specific needs and interests of the employees or group.

It’s important to set clear and measurable benchmarks for success, such as increased sales or improved customer satisfaction so that the program’s effectiveness can be evaluated.

Happy group of tourist navigating a map while sightseeingChoosing a destination for rewards based travel incentives

The next step is to choose the destination. The destination should be chosen based on the interests of the individual or group, the budget, and the purpose of the trip. For example, if your employees are being rewarded for KPIs and the travel incentive includes free travel for partners and kids, it would be beneficial to include some family friendly travel destinations such as Disneyland. Some of the more popular travel destinations for corporate travel incentives include Europe, Asia, and the Caribbean. Pulse Travel can help you to research different destinations and provide you with a list of options that best suit your needs and budget. Once the choices of destination are chosen, the next step is to select approved accommodation.

Choosing accommodation

When choosing a hotel, it’s important to consider the location, the facilities, and the room type. The hotel should be in a convenient location, close to the city centre, near public transport and should have all the necessary facilities such as a business centre, a fitness centre, and a pool. It’s also important to have a variety of room types available to cater to the different needs of the group. Pulse Travel can help you to find the best accommodation options and negotiate the best rates.

Planning the itinerary

If necessary, Pulse Travel can also help your employees plan an itinerary for any destination of their choice. Your Pulse Travel agent will have in-depth knowledge of tourist attractions and things to do and see in the local area. They will also be able to help plan out each day with balancing group or individual activities with down time. For example, if your employees are travelling as a group they might have a tour of the city in the morning and free exploration time in the afternoon. If the travel incentive is being used as a reward incentive for an individual and including being accompanied by family, your agent will help find age-appropriate activities at the destination.

white stretch limosuine

Land Transport

Transportation is another important aspect of planning a travel incentive program. This should include land transport such as airport transfers and coach tours. Pulse Travel can also arrange for more luxurious travel arrangements, such as an airport pick-up via limousine or scenic helicopter tours.

A group of women doing the hula during a luau


Meals and dining are also an important aspect of any travel incentive program from all inclusive meal packages at hotels to fine dining. Pulse Travel can arrange for special dining experiences, such as dinner cruises or local cultural experiences such as hangis in New Zealand or Luaus in Hawaii.

Emergency plans

Finally, it’s important to plan for any unexpected events. This can include travel insurance, emergency contact numbers, and a contingency plan in case of unforeseen circumstances. Pulse Travel can also provide 24-hour support to ensure in case of any emergency there is someone they can reach out to,

Contact Pulse Travel

In addition to these key steps, it’s also important to communicate effectively with the employees throughout the planning process, and to clearly communicate the program’s goals and expectations. For example; make a decision whether the company will cover travel insurance or whether the responsibility lies with the individuals. This will help ensure that everyone is on the same page.

In conclusion, planning a successful travel incentive program for employees can be a complex and daunting task, but with the help of a professional corporate travel agent like Pulse Travel, it can be a seamless and enjoyable experience for all involved.